We are looking for a proactive and organized Office & HR Intern to support day-to-day operations and contribute to creating a positive, efficient, and well-maintained work environment. Reporting directly to the local HR Ops, you will assist with a variety of administrative, HR, and facility-related tasks. You’ll also act as a liaison with building management and external vendors when needed.
This is a great opportunity to gain hands-on experience in office operations, HR support, and workplace coordination in a dynamic and international environment.
Key Responsibilities
- Collect incoming deliveries from the mailroom, unpack and sort items, and update the office inventory list.
- Manage office supply orders (pantry items, stationery, etc.) and ensure timely restocking.
- Assist with daily office upkeep, stocking the fridge, tidying the pantry, and maintaining general cleanliness.
- Ensure meeting rooms and phone booths are organized and ready for use.
- Act as the main point of contact for building management regarding access cards and other office-related matters.
- Support the organization of internal events and team-building activities.
- Assist in tracking and maintaining budget records for office expenses.
Requirements
Background and experience
- Students in business management / administration, human ressources or others.
- Previous experience in office management is a plus
- Sensibility for the Finance/Crypto industry is a plus.
Skills and personality
- Organized and autonomous
- Ability in written and verbal communication skills in a fast-paced environment.
- Communicative and easygoing.
- Professional proficiency in English.
- Detail-oriented and hands-on mindset.
- Strong communication and coordination skills.
- A positive, can-do attitude and willingness to support wherever needed.
- Interest in office management, HR, or general business operations.
Ideal Start Date -> September 2025
Duration -> 6 months or 1 year.
Benefits
🌍 International environment (English is the main language)
💻 Top of the range equipment Macbook, keyboard, laptop stand, 4K monitor & headphones
🎉 Team events and offsites
Recruitment process
👀 Are you interested in this job but feel you haven't ticked all the boxes? Don't hesitate to apply and tell us in the cover letter section why we should meet!
📝 Here's what you can expect if you apply
- HR call (30')
- Culture Interview with the Lead TA (30') and the Head of Department (30')
On the agenda, discussions rather than trick questions! These moments of exchange will allow you to understand how Flowdesk works and its values. But they are also (and above all) an opportunity for you to present your career path and your expectations for your next job!
